Administrative Officer Job Job Details | O&L

PURPOSE OF THE POSITION:

To provide administrative duties to the Central Office and Human Capital department through reception duties, procurement administration, office administration and general office support.

QUALIFICATIONS & EXPERIENCE :

• A Diploma in Office Administration/Management
• A minimum of 3 years experience in a reception, secretarial or administration support role.
• SAP experience will be an added advantage
• Drivers license

KEY ACCOUNTABILITIES :

• Provide receptionist and front office duties

• Welcome all clients/guests in a friendly manner and offer them refreshments.
• Answer the phone in a professional and friendly manner, transfer calls and/or take messages.
• Proactively screen incoming calls and correspondence.
• Receive and sign off all documents/parcels and assets delivered to the office.
• Provide administrative support to the central office team

• Order office supplies.
• Coordinate mail and courier services.
• Purchase stationery and office supplies and ensure stock levels are maintained.
• Ensure an efficient filing system and maintain an efficient electronic record-keeping system.
• Supervise and coordinate the duties of the cleaner.
• Coordinate the calendar bookings of all boardrooms
• Arrange refreshments for meetings with external and internal stakeholders
• Liaise with travel agents to make the relevant flight, rental car and accommodation booking for all O&L Leisure Employees and external stakeholder.
• Provide administrative support to the Human Capital department.

• Coordinate visa applications and renewal of work permits.
• Assist with the onboarding of all new employees
• Ensure new staff employees are allocated parking spaces.
• Administer the MTC accounts
• Assist with arranging interviews.
• Coordinate Office Maintenance

• Oversee the upkeep of the building, ensure all is in good working order and pre-empt any preventative maintenance.
• Liaise with Broll and contractors on maintenance, repairs renovations.
• Ensure servicing of fire hydrants and replacement when necessary
• Provide procurement administration.

• Receive quotations and submit them for approval before processing.
• Create purchase requisitions on SAP.
• Receive, screen, process invoice and submit for payment processing.

COMPETENCIES REQUIRED

• Lives the O&L Values
• Leads Growth
• Takes Bold Stands
• Causes Alignment
• Being Authentic
• Inspires Innovation
• Deliver Extraordinary results

CLOSING DATE: 22 November 2024