Associate Company Secretary-Mt3

Associate Company Secretary-MT3

Listing reference: capbg_000062

Listing status: Online

Apply by: 4 October 2024

Position summary

Introduction

Responsible for providing support in the provision of company secretarial services Bank Gaborone with legal, compliance and statutory requirements. Assisting the Company Secretary in performing duties in support of the Board of Directors and committees of within the Bank.

Job description

1. Administrative Tasks

• Plans, co-ordinates, prepare, and distribute Board Packs prior to Board and Board Committee meetings across the bank.
• Prepares agenda for Board, Board Committees and Executive Management Team meetings across the bank.
• Types minutes and prepare action plans for distribution to members of the meetings, in order to facilitate timely notification of actions and tasks that members of meetings are to execute and provide progress feedback.
• Attends Executive Management Meetings for the bank, should the need arise and the Company Secretary cannot attend.
• Undertaking of ad-hoc projects and tasks when required.
• Prepares and co-ordinates director resolutions sign-off and in liaison with Transfer Secretaries where necessary.
• Maintains minute books and attendance registers for Board, Board Committees and Executive Management meetings.
• Maintains the register of directors and shareholders across the CIHB Group of companies.

2. Reporting & Compliance

• Ensure legal and ethical compliance
• Ensures timely submission monthly Board Reports pertaining to units.
• Ensures compliance with Regulatory and Company Policy requirements in execution of duties.

Minimum requirements

• Mininum of Bachelor Degree in Law(LLB), Accounting or related qualifications.
• Minimum of five (5) years working experience of which three (3) was in secretariat functio
• Training in office routines and etiquette within a Secretariat, Accounting, Legal or Audit environment would be an added advantage