Personal Assistant: Managing Director Job Job Details | O&L

GRADE: C3

LOCATION: WALVIS BAY

PURPOSE OF THE POSITION

As the Executive Assistant to the MDs Committee, that is comprised of the Managing Director, Financial Director and Operations Manager of Hangana Seafood, you will play a pivotal role in providing high-level administrative support to ensure the efficient operation of the MDs Committee. The employee will possess exceptional organizational skills, attention to detail, discretion, and professionalism. This position offers a unique opportunity to work closely with the management of Hangana Seafood, contributing to its success and growth.

QUALIFICATIONS & EXPERIENCE

• Diploma or Degree in Office management / Business Administration/Secretarial or related field.

• Minimum 5 years experience as Executive/Personal Assistant
• SAP experience as added advantage.

KEY ACCOUNTABILITIES

• Provide administrative and secretarial services, including managing diaries and appointments for the MDs Committee.
• Handle and prioritize calls, mail, and correspondence, responding on behalf of the MDs Committee. Draft and prepare documents, reports, and presentations.
• Serve as the first point of contact, receiving visitors, and liaising with internal and external stakeholders.
• Organize travel arrangements and assist in planning company events and conferences.
• Oversee specific operational tasks, such as quota submissions, and approve SAP requisitions.
• Manage electronic and paper filing systems, ensuring documents are organized and secure.

SKILLS AND ATTRIBUTES

• Be Authentic.
• Be Caring.
• Be Passionate.
• CLOSING DATE : 17 September 2024