Team Leader Admin Job Job Details | O&L

PURPOSE OF THE POSITION

To support Production & Admin requirements at the Production Plant, by translating forecast demand into production plans/schedules to guide operation efficiencies and production targets. To further report on scrapings weekly and support production stock controllers and administrative assistants with day-to-day tasks. To control the complete production process on SAP and assist with the coordination of the stock reconciliation process. Ensure accurate financial tracking and reporting for the Technical division.

Additionally, responsible for managing and overseeing the preventative maintenance schedule in alignment with production schedules, considering equipment efficiencies and production hours to optimize costs, performance, and production targets.

QUALIFICATIONS & EXPERIENCE

• B. Comm degree/diploma or similar qualification in financial accounting with 3 years relevant experience in inventory management or financial reporting, Or
• Three (3) years experience in a financial admin role in an FMCG environment

PREFERRED/ ADVANTAGEOUS

• Experience in a FMCG environment working with SAP
• Drivers license

KEY ACCOUNTABILITIES

• Ensure all production orders are created from the planned orders and all production orders are closed off weekly.
• Ensure production order variances are investigated and resolved weekly, further report on variances analysis weekly and share the production team.
• Monitor the availability of raw materials and packaging materials for planned production and communicate any discrepancies to the Senior Production manager.
• Ensure that all production needs are executed in comparison to planned production.
• Responsible for the administrative and financial housekeeping of all production-related transactions on SAP.
• Analyze the price difference between mixing with butter/cream compared to milk and report for Oshikandela/Omaere recon price parity.
• Drive and evaluate the Mixing Strategy, to ensure planned orders remain within the aligned strategy and the accurate usage of resources as guided by the Senior Production Manager.
• Provide ad hoc support functions to Aviss cost management accountant.
• Analyze information to assist management in decision-making, including weekly business performance metrics such as equipment performance, HFO usage, resource usage, chemical usage, milk losses, and preventative maintenance planning.
• Perform weekly cost center reviews for all production cost centers.
• Plan and manage interim and annual budgeting processes for production departments.
• Submit weekly and monthly reports to the Senior Production Manager on production losses, maintenance schedules, KPIs, and production to schedule.
• Report on agreed and set production KPIs monthly or as agreed to.
• Report to business on the overall stock losses of Avis monthly.
• Ensure Technical Bookkeeping is maintained and is compared weekly with SAP.
• Support Processing Team Leaders & UHT with Milk Recons.
• Champion weekly scrapings meetings with the rest of the teams at Avis.
• Support the technical team with the monthly preparation of utility reports.
• Assistance with annual audit procedures and financial statements.
• Prepare graphs and commentary for BLR reports.
• Ensure weekly and monthly stock takes are done for all production storage locations and all relevant documentation is signed off and shared with finance.
• Apply stock-take procedures when doing weekly and monthly stock counts to ensure stock losses are kept to a minimum and losses are accurately reported.
• Train subordinates on stock-take procedures and the correct processing of production orders .
• Assist with half-year/year-end production stock takes on an ad-hoc basis where necessary and assistwith asset verification.

Closing Date: 14 August 2024

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

"This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 4170