Operations Admin Assistant

Description

• Handle telephone inquiries and reception duties.
• Print, update, and file vehicle booking forms.
• Prepare rental contracts and maintain client files.
• Assist clients, process payments, and transmit client information to the Johannesburg Office.
• Maintain and update client information daily.
• Monitor Customs Bond and relevant documentation for cross-border vehicle operations.
• Prepare, monitor and update monthly vehicle rental schedules.
• Address client queries and issues in collaboration with the Operations Manager.
• Prepare weekly payment forms for speed point transactions.
• Place orders with suppliers.
• Monitor emails, correspondence, and ensure timely responses.

Requirements

• Minimum Senior Certificate.
• Proficiency in German.
• Computer literate (email, Excel, Word).
• Strong attention to detail.
• Excellent administration and organizational skills.
• Ability to work well in a team and under pressure.
• Good interpersonal and communication skills.
• Previous experience in the tourism industry is advantageous.
• Drivers License required.

Official Working Hours:

• Monday to Friday: 08:00 17:00
• Saturday: 08:00 13:00

Additional Comments/Preferences:

• Must be available to work on all public holidays (Example Christmas).

Closing date - 12 August 2024

Only shortlisted candidates will be contacted.