Executive Assistant Job Job Details | O&L

o&l leisure (pty) ltd - windhoek, namibia

a month ago

PURPOSE OF THE POSITION:


To provide executive support to the Senior Leadership Team and ensure the smooth operation of the head office. Duties include administrative tasks, managing schedules, coordinating work permits, minute taking, travel & accommodation booking, and ensuring efficient day-to-day operations within the Head office.


QUALIFICATIONS & EXPERIENCE:


  • Diploma in Office Management or Business Administration.
  • At least 3-5 years of experience as an executive assistant or personal assistant to senior management.
  • Drivers license

KEY ACCOUNTABILITIES:


  • Welcome and receive visitors, clients, and guests.
  • Provide administrative assistance to the senior leadership team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Arrange and coordinate senior leadership team functions.
  • Prepare and edit MD's brief, reports, documents, and presentations.
  • Capture minutes during the senior leadership team and other senior management or board meetings, distribute minutes, and follow up on action items to ensure completion.
  • Assist with the preparation of various reports and presentations.
  • Drive the engagement platforms, such as MDs O&L Persona Forums and MDs Road Shows.
  • Assist with public relations including media liaison, dissemination of information and arrangement of functions.
  • Draft communication for business stakeholders for MDs approval.
  • Order office supplies and replacements.
  • Manage mail and courier services
  • Manage the booking of the pool cars and boardrooms.
  • Oversee the upkeep of the O&L Leisure Central Office building.
  • Assist with the preparation and submission of work permit applications and renewals.
  • Manage parking allocation.
  • Administer MTC accounts for new and existing staff members.
  • Create purchase orders and receive (MiGO) invoices on SAP.
  • Supervise and coordinate the duties of the cleaner, ensuring cleanliness standards are met and tasks are completed efficiently.

SKILLS REQUIRED:


  • Be Authentic
  • Live the O&L Values
  • Cause Alignment
  • Take Bold Stands
  • Lead Growth
  • Deliver Extraordinary Results
  • Inspire Innovation

Closing Date: 3 July 2024

Related Jobs

Apply Now