Executive Assistant Job Job Details | O&L

o&l leisure (pty) ltd - windhoek, namibia

a month ago


To provide executive support to the Senior Leadership Team and ensure the smooth operation of the head office. Duties include administrative tasks, managing schedules, coordinating work permits, minute taking, travel & accommodation booking, and ensuring efficient day-to-day operations within the Head office.


  • Diploma in Office Management or Business Administration.
  • At least 3-5 years of experience as an executive assistant or personal assistant to senior management.
  • Drivers license


  • Welcome and receive visitors, clients, and guests.
  • Provide administrative assistance to the senior leadership team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Arrange and coordinate senior leadership team functions.
  • Prepare and edit MD's brief, reports, documents, and presentations.
  • Capture minutes during the senior leadership team and other senior management or board meetings, distribute minutes, and follow up on action items to ensure completion.
  • Assist with the preparation of various reports and presentations.
  • Drive the engagement platforms, such as MDs O&L Persona Forums and MDs Road Shows.
  • Assist with public relations including media liaison, dissemination of information and arrangement of functions.
  • Draft communication for business stakeholders for MDs approval.
  • Order office supplies and replacements.
  • Manage mail and courier services
  • Manage the booking of the pool cars and boardrooms.
  • Oversee the upkeep of the O&L Leisure Central Office building.
  • Assist with the preparation and submission of work permit applications and renewals.
  • Manage parking allocation.
  • Administer MTC accounts for new and existing staff members.
  • Create purchase orders and receive (MiGO) invoices on SAP.
  • Supervise and coordinate the duties of the cleaner, ensuring cleanliness standards are met and tasks are completed efficiently.


  • Be Authentic
  • Live the O&L Values
  • Cause Alignment
  • Take Bold Stands
  • Lead Growth
  • Deliver Extraordinary Results
  • Inspire Innovation

Closing Date: 3 July 2024

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