Executive Assistant Job Job Details | O&L

PURPOSE OF THE POSITION:

To provide executive support to the Senior Leadership Team and ensure the smooth operation of the head office. Duties include administrative tasks, managing schedules, coordinating work permits, minute taking, travel & accommodation booking, and ensuring efficient day-to-day operations within the Head office.

QUALIFICATIONS & EXPERIENCE:

• Diploma in Office Management or Business Administration.
• At least 3-5 years of experience as an executive assistant or personal assistant to senior management.
• Drivers license

KEY ACCOUNTABILITIES:

• Welcome and receive visitors, clients, and guests.
• Provide administrative assistance to the senior leadership team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Arrange and coordinate senior leadership team functions.
• Prepare and edit MD's brief, reports, documents, and presentations.
• Capture minutes during the senior leadership team and other senior management or board meetings, distribute minutes, and follow up on action items to ensure completion.
• Assist with the preparation of various reports and presentations.
• Drive the engagement platforms, such as MDs O&L Persona Forums and MDs Road Shows.
• Assist with public relations including media liaison, dissemination of information and arrangement of functions.
• Draft communication for business stakeholders for MDs approval.
• Order office supplies and replacements.
• Manage mail and courier services
• Manage the booking of the pool cars and boardrooms.
• Oversee the upkeep of the O&L Leisure Central Office building.
• Assist with the preparation and submission of work permit applications and renewals.
• Manage parking allocation.
• Administer MTC accounts for new and existing staff members.
• Create purchase orders and receive (MiGO) invoices on SAP.
• Supervise and coordinate the duties of the cleaner, ensuring cleanliness standards are met and tasks are completed efficiently.

SKILLS REQUIRED:

• Be Authentic
• Live the O&L Values
• Cause Alignment
• Take Bold Stands
• Lead Growth
• Deliver Extraordinary Results
• Inspire Innovation

Closing Date: 3 July 2024