Distribution Coordinator Job Job Details | O&L

Location: Windhoek

Distribution Coordinator

Job Grade: C2

Purpose of Position

To oversee the loading and delivery processes, including document and stock management and control, and to manage the Distribution operational systems.

Qualifications & Experience:

• Degree in Office Administration
• 3 years working experience in Distribution and FMCG.
• MS Office, SAP, extensive knowledge on FMCG distribution, transport, and logistics systems.
• Knowledge on FMCG and Cold Chain will be an added advantage.
• Code B drivers license.

Key Accountabilities:

• Coordinate truck scheduling and delivery team assignments.
• Brief drivers on departure times, special delivery instructions, document control, and returns management.
• Handle load tracking and address queries/enquiries.
• Debrief drivers on document control, return discrepancies, route/delivery violations, and general driving behavior.
• Collaborate with the Warehouse team to resolve return discrepancies.
• Communicate with customers regarding return discrepancies and document control (PODs).
• Monitor and manage systems to ensure optimal operational efficiency.
• Maintain master data on routes, customer locations, delivery schedules, vehicles, and delivery crew.
• Assist with daily planning processes.
• Reassign orders to loads for optimal capacity utilization.
• Serve as the primary contact for drivers before and after routes.
• Act as the communication liaison between Sales Supervisors and Drivers.
• Contact customers to recover administrative documents (PODs, GRVs, Claims, Goods Received, etc.).
• Manage and reallocate orders between trips to optimize utilization.
• Maintain data on trucks, delivery teams, and customer master data.
• Uphold and represent the O&L persona.

Closing Date: 26 June 2024

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

"This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 4046