Clerk: Planning

MAIN PURPOSE OF THE JOB:

To assist the maintenance section by performing clerical duties, presenting information in a manner which identifies data inconsistencies, promoting their immediate resolution and to facilitate controls on the maintenance planning/control systems.

Key Performance Areas:

• Create and process scheduled and unscheduled work records in accordance with maintenance procedures.
• Follow-up on queries relating to work orders and handle and solve queries and data inconsistencies.
• Calculate and prepare spreadsheets and graphs to reflect production / workshops Key Performance Indicators (KPAs) and statistics.
• Assist Production personnel create Maintenance Notifications on SAP.
• Prepare and expedite orders placed for spares, equipment and components and identify actual or potential delivery problems and take authorized corrective action.
• Ensure correct GL accounts and Cost Centers are selected when ordering consumables.
• Calculate weekly availability and utilization figures, compare results with other/various departments and report discrepancies.
• Maintain and update a filing system for all maintenance and/or component and equipment control documentation according to general standards of the section.
• Accurately prepare and administer technical resources using specialized software applications and procedures, and maintain a filing system.

Requirements and experience:

• Grade 12 or current NSSCO with 20 points over 5 subjects.
• Office Administration / Secretarial certificate.
• 2 years experience in a similar position.
• Sound knowledge of Microsoft Office package.
• Any technical training/VTC training is an added advantage
• Sound knowledge of SSHERQ procedures and standards.
• Basic knowledge of Asset Management systems.
• Spares / component systems knowledge.
• SAP maintenance planning/control systems knowledge.
• Valid Code B/BE Drivers License.