Clerk: Facilities Administration

Swakop Uranium - swakopmund, namibia

a month ago

MAIN PURPOSE OF THE JOB:

To support the Facilities section in the delivery of administrative service by ensuring that all clerical and administrative duties are done professionally.

Key Performance Areas:

  • Prepare and submit maintenance request forms and ensure that all requests are recorded and followed up.
  • Assist with monthly invoicing and ensure timely submission to finance for payments.
  • Obtain quotations and liaise with vendors or suppliers.
  • Create PRs, EPOs, reservations and notifications, liaise with SCM with regards to the approvals.
  • Screen queries, re-direct enquiries to responsible personnel and resolve queries timeously.
  • Arrange and set up facilities contractor meetings.
  • Take minutes of various meetings, prepare for approval by the chairperson / manager and distribute copies.
  • Maintain PC file backup and Shared Drive data and referencing systems for secure and efficient location and retrieval of documents on request.
  • Check all correspondence prior submitting to the supervisor for signature and all such other paperwork necessary for the facilities section.
  • File documents, data entries into SAP, occasionally ordering of consumables from the SCM department and keep detailed and accurate records of all facilities data.

Requirements and experience:

  • Grade 12or current NSSCO with 20 points over 5 subjects.
  • Certificate in Office Administration.
  • 3 Years office administration experience.
  • Experience in maintaining working and filing databases.
  • Experience in SAP will be an advantage.
  • Code B or BE/ CE Drivers License.

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