Planned Maintenance Clerk

Africa Personnel Services - windhoek, namibia

a month ago


Our client is a leading company in the FMCG industry, dedicated to delivering high-quality products to their customers while maintaining the highest standards of efficiency and reliability. As part of their commitment to excellence, they are seeking a meticulous Planned Maintenance Clerk to join their team and contribute to the smooth operation of their maintenance processes.

Key Outputs and Accountabilities:

1. Administration:

  • Create notifications/work orders on SAP/MSD, ensuring real-time and accurate data capture.
  • Generate work orders on the system and manage purchase requisitions and reservations.
  • Keep all PM files and administration up-to-date.
  • Print daily preventative work orders and ensure time confirmation of work orders.
  • Capture data to spreadsheets as requested by the PM Manager.
  • Maintain an up-to-date filing system for all work orders.
  • Update work schedules as required and create planned work orders as needed.
  • Ensure compliance with all SHEQ E3 requirements, including housekeeping, filing, document management, and PPE adherence.
  • Communicate relevant information to appropriate parties in a timely manner and effectively manage scheduling according to priority.

2. Data Input and Report Generation:

  • Complete applicable documentation and reports accurately, identifying anomalies.
  • Investigate anomalies to correct deviations and present results and reports to stakeholders in a meaningful way.

3. Stakeholder Engagement:

  • Engage stakeholders for advice and support in achieving goals.
  • Present new information and ideas clearly to obtain buy-in and commitment from all stakeholders.
  • Provide effective and relevant feedback to appropriate stakeholders.

4. Accountability:

  • Analyze information from customers/clients and the environment to identify needs and anticipate future requirements.
  • Identify appropriate products/services and follow up until customer/client needs are met.
  • Ensure customer/client satisfaction through post-delivery follow-up and maintain relationships.



  • Minimum requirement: Std. 10/Grade 12/O-Level.
  • Added advantage: Diploma, N3/N6, or Certificate in Office Administration.


  • Excellent listening skills with a focus on understanding.
  • Demonstrated proficiency in written and verbal communication for clear reporting.
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, and Word).
  • Working knowledge and skills in applicable SAP modules, specifically using Insight.
  • Results and execution-driven mindset.
  • Resilient and energetic with a strong focus on customer satisfaction.

CLOSING DATE: 13/05/2024

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