Administrator Creditors Job

kraatz marine pty ltd - walvis bay, namibia

a month ago


Why O&L exists:

CREATING A FUTURE, ENHANCING LIFE.


Why this position exists:

Execute all Suppliers/Creditors payments on time on a monthly basis and accurately record and report expenditures. Perform reconciliations on a monthly basis of Creditors accounts and maintain records of accounts payable.


KEY FOCUS AREAS:


Provide professional customer service

  • Provide professional and excellent customer services (Internal and External).
  • Provide effective and efficient communication to customers.

Process invoices according to vendor numbers and purchase orders

  • Receive orders and match them with invoices.
  • Follow up on variances.
  • File all invoices and EFT payments.
  • Review invoices to ensure they are correctly coded, properly authorized.
  • Confirm that vendor numbers, allocations and/or cost centres, dates and amounts are attached to invoices.
  • Process invoices on time into the computer for the cheque run.
  • Upload information on to the system and do invoice verification.
  • Code invoices with appropriate GL account numbers.
  • Check that all the invoices are signed off or goods received in SAP by the relevant party.

Prepare creditor/3rd party payments

  • Do correct payment to creditors timeously. (Settle discounts where applicable, depending on cash flow, complete deposit slips where necessary, issue cheques, ensure cheques are correctly signed off).
  • Communicate appropriately with suppliers on payments.
  • Attend to problems e.g. Reversal of double payments, outstanding invoices, credit notes and payments not processed on accounts, VAT paid etc.
  • Prepare payments of all third parties.
  • Check vendor payments processed to make sure that there are no over or re-payments.

Reconcile monthly creditors

  • Verify that suppliers statement amounts are balanced to the cheque amount and request statements from suppliers, if outstanding.
  • Responsible for intergroup confirmation letters.
  • Reconcile and find all discrepancies on creditors.
  • Complete a monthly creditors recon for every supplier and follow up on outstanding items.

Ad hoc duties

  • Attend to any reasonable request made by the Line Manager.
  • Live the O&L Values and Persona.
  • Adhere to company and legislative Health, Safety and Environmental standards.
  • Adhere to policies and procedures.

Guidelines and equipment

  • Organisational Values, Policies and Procedures.

Reports to:

  • Financial Controller.

Minimum requirements:

  • Gr 12 with Accounting as asubject.
  • 3 years' experience related to accounts payable.

Advantageous:

  • SAP experience.
  • Basic Bookkeeping Certificate or Diploma.

PLEASE NOTE:

This position is subject to a pre-employment screening and vetting process, and by applying for this position, Applicants acknowledge that they are aware that the Company reserves the right to carry out screening / pre-employment vetting of all shortlisted Applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) will be required from shortlisted Applicants. Therefore, upon such notification, please make such an application with NAMPOL proactively if you do not have such a document at hand.

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