Why O&L exists:
CREATING A FUTURE, ENHANCING LIFE.
Why this position exists:
Execute all Suppliers/Creditors payments on time on a monthly basis and accurately record and report expenditures. Perform reconciliations on a monthly basis of Creditors accounts and maintain records of accounts payable.
KEY FOCUS AREAS:
Provide professional customer service
- Provide professional and excellent customer services (Internal and External).
- Provide effective and efficient communication to customers.
Process invoices according to vendor numbers and purchase orders
- Receive orders and match them with invoices.
- Follow up on variances.
- File all invoices and EFT payments.
- Review invoices to ensure they are correctly coded, properly authorized.
- Confirm that vendor numbers, allocations and/or cost centres, dates and amounts are attached to invoices.
- Process invoices on time into the computer for the cheque run.
- Upload information on to the system and do invoice verification.
- Code invoices with appropriate GL account numbers.
- Check that all the invoices are signed off or goods received in SAP by the relevant party.
Prepare creditor/3rd party payments
- Do correct payment to creditors timeously. (Settle discounts where applicable, depending on cash flow, complete deposit slips where necessary, issue cheques, ensure cheques are correctly signed off).
- Communicate appropriately with suppliers on payments.
- Attend to problems e.g. Reversal of double payments, outstanding invoices, credit notes and payments not processed on accounts, VAT paid etc.
- Prepare payments of all third parties.
- Check vendor payments processed to make sure that there are no over or re-payments.
Reconcile monthly creditors
- Verify that suppliers statement amounts are balanced to the cheque amount and request statements from suppliers, if outstanding.
- Responsible for intergroup confirmation letters.
- Reconcile and find all discrepancies on creditors.
- Complete a monthly creditors recon for every supplier and follow up on outstanding items.
Ad hoc duties
- Attend to any reasonable request made by the Line Manager.
- Live the O&L Values and Persona.
- Adhere to company and legislative Health, Safety and Environmental standards.
- Adhere to policies and procedures.
Guidelines and equipment
- Organisational Values, Policies and Procedures.
Reports to:
- Financial Controller.
Minimum requirements:
- Gr 12 with Accounting as asubject.
- 3 years' experience related to accounts payable.
Advantageous:
- SAP experience.
- Basic Bookkeeping Certificate or Diploma.
PLEASE NOTE:
This position is subject to a pre-employment screening and vetting process, and by applying for this position, Applicants acknowledge that they are aware that the Company reserves the right to carry out screening / pre-employment vetting of all shortlisted Applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) will be required from shortlisted Applicants. Therefore, upon such notification, please make such an application with NAMPOL proactively if you do not have such a document at hand.