Temporary Recruitment Assistant

Africa Personnel Services - windhoek, namibia

a month ago


As an Entry-Level Temporary Recruitment Assistant, you will be responsible for providing essential support to our recruitment team. Your primary tasks will include handling references, scheduling interviews, sorting CVs, filing, and assisting with any additional tasks as assigned.

Key Responsibilities:

Reference Management:

  • Assist in the collection and organization of comprehensive reference information for potential candidates, including contact details and relationship to the candidate.
  • Communicate professionally with provided references to gather detailed feedback on candidates' skills, work ethic, and suitability for the role.
  • Maintain accurate and detailed records of reference responses, including notes on strengths, areas for improvement, and overall impressions, to support thorough candidate evaluation and decision-making.

Interview Scheduling:

  • Coordinate interview schedules between candidates and hiring managers.
  • Book interview rooms and ensure all necessary resources are available.
  • Send interview confirmations and reminders to candidates and interviewers.

CV Sorting and Filing:

  • Sort incoming CVs/resumes based on predefined criteria.
  • File CVs/resumes electronically or physically as per established filing systems.
  • Ensure confidentiality and accuracy in handling candidate documents.

General Administrative Support:

  • Provide general administrative assistance to the recruitment team as needed.
  • Assist with data entry tasks related to recruitment activities.
  • Support the team in maintaining organized recruitment files and databases.

Additional Tasks:

  • Be open and willing to take on additional tasks or projects as assigned by the recruitment team.
  • Assist with any ad-hoc administrative duties to ensure the smooth operation of the recruitment process.



  • Grade 12
  • Human Resources Management Diploma or relevant coursework would be considered an advantage.
  • Basic understanding of office procedures and administrative tasks.
  • Strong attention to detail and organizational skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office applications (Word, Excel, Outlook).
  • Ability to prioritize tasks and work effectively in a fast-paced environment.
  • Willingness to learn and take on new responsibilities.

This is an entry-level position ideal for individuals looking to gain valuable experience in recruitment administration. Training will be provided and there may be opportunities for growth within the organization based on performance and capability. We welcome motivated individuals who are eager to contribute to our recruitment efforts and support our team in achieving our hiring goals.

Closing date - 26 April 2024

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