Logistics Manager Job

Why O&L exists:

CREATING A FUTURE, ENHANCING LIFE.

Why this position exists:

This position is responsible for optimising the Logistics Department by establishing a logistics channel, benchmarking it against external companies, and managing department efficiency and processes, as well as employee conduct, accordingly.

KEY DELIVERABLES:

Distribution Planning & Coordinating

• Research, plan, implement and manage an effective Kraatz Distribution Center (DC) business unit to effectively support and serve the Kraatz business model and strategy.
• Analyze existing distribution procedures and recommend improvements.
• Make proactive and well-founded suggestions on the cost-saving and investment possibility of the logistics.
• Continually improve and develop business performance within the constraints of legislation, fuel costs and rising environmental pressures.
• Prepare budgets and manage expenses within budgets.
• Execute timeous and accurate planning of logistics.
• Coordinate transport function of Kraatz.
• Gather real time information and compile operational reports regarding activities of fleet to assist Senior Leadership on making daily operations decisions.
• Make proactive suggestions on the streamlining of the administrative and operational function of the division.
• Oversee that all vehicles are always properly manned as per operational requirements.
• Ensure that all deadlines linked to any administrative function of fleet are always met such as tracking reports, weekly reports, cost management report, etc

Relationship Management with Staff and Customers

• Effective communication towards clients for monitoring the quality of service they are receiving.
• Oversee follow-ups on client queries.
• Ensure that all external correspondence conforms to the laid down Kraatz standards.

Manage All Company and Lease Vehicles

• Make recommendations regarding lease vehicles for best fit in company and operational requirements and coordinate the process further (e.g. recalling approved quotations).
• Administer company vehicle to employee who qualifies, once approved.
• Prepare documentation when new vehicle is received, hand over form for driver and prepare letter to Payroll.
• Capture new vehicle data on system.
• Overlook the fitting of trackers on new vehicles and the functionality of fitted trackers.
• Coordinate and control return of Leased Company vehicles to the leasing company.
• Obtain quotes from dealers for re-sale of motor vehicles once lease period lapsed and submit to Line Manager for approval.

Manage and Control Accident Claims

• Inform cost center Managers / Supervisors / Safety Department of any accident /repairs of company cars.
• Review administration of accident claim forms and forward to Insurance Company with necessary documentation (quotes, invoices, licences, etc.).
• Supply and assist insurance assessor with the necessary details for inspection/repairs.
• Ensure preparation of documentation for stolen and written off vehicles to be submitted to Road Fund Administration.

Supervision

• Overlook and control incorrect petrol filling, odometer readings and excess km driven.
• Oversee issuing of new logbooks.
• Monitor annual license renewals of company cars.
• Monitor and control of licences from Road Fund Administration.
• Control follow-ups on payments of licences, mass distance charges etc.
• Monitor receiving and processing of Road Fund Administration invoices.
• Oversee any other tasks performed by Fleet Controller.

Cost Control

• Assist with planning and preparation of project estimates / budgets for approval.
• Establish a professional cost control reporting.
• Monitoring and control of all cost aspects in-line with approved budgets.
• Obtain approval for scope changes / cost overruns before implementation.
• Continuously assess cost control and take advantage of cost saving opportunities.

Reports & Admin

• Perform administration duties and maintain clear and complete records.
• Produce regular reports and statistics.
• Receive, check and control monthly fuel report and distribute to drivers and managers.
• Control and update Kraatz fleet list, circulate changes to various departments.
• Oversee and review sign-off of all vehicles and keep a set of copies on file.
• Ensure all the appropriate transport permits have been arranged and received.
• Responsible for overall health of company Fleet.

General Ad Hoc Duties

• Attend to any reasonable request made by Management, Senior Leadership Team (SLT), Directors or Shareholders.
• Report and where possible handle cases of accident fire, theft, loss, damage or contravention of regulations.
• Attend meetings and training courses, workshops or seminars as required.
• Maintain the Companys standards and ensure that policies and procedures are adhered to at all times.
• Assist where needed during periods of emergencies or crises.

Guidelines & Equipment

• Organisational values, mission, policies & procedures.
• Relevant departmental policies & procedures.
• Mwenyopaleka values.
• O&L Values & Persona.

Minimum requirements

• Degree or Diploma in Logistics with 7 years' related experience, of which at least 2 years are in a Supervisory role.
• Transport and Mechanical experience.
• Computer literate.
• Code BE driver's license.

Advantageous

• Familiarity with Cellstop (or similar) vehicle tracking system.