Legal Office Manager

Description

We are currently recruiting a Legal Office Manager for our esteemed client in the Legal industry. TheLegal Office Manager plays a crucial role in the efficient operation of a legal practice by overseeing administrative functions, managing support staff, and ensuring the smooth day-to-day operations of the office. This position requires strong organizational skills, attention to detail, and a deep understanding of legal processes and procedures.

Administrative Management:

• Supervise and coordinate administrative staff, including legal secretaries, receptionists, and clerical personnel.
• Implement office policies and procedures to enhance productivity and efficiency.
• Conduct and supervise training to new and/or existing staff members regarding internal policies and procedures and ensuring that same are adhered to.
• Maintain and update office records, including client files,
• Manage and monitor office resources, including office supplies, equipment, and facilities.
• Assist in budget preparation and expense management.
• Track and report on office expenses, ensuring adherence to the budget.
• Oversee office maintenance, ensuring a safe and well-organized workspace.
• Manage and overseeing of archives.
• Collaborate with vendors and service providers as needed.
• Deal with ancillary staff such cleaners, and maintenance personnel, complaints and issues
• Communicate with external service providers, e.g. website, social media regarding updates or IT support needs.

Human Resources:

• Provide guidance, coaching, and feedback to staff to foster professional development.
• Handle employee relations matters, including conflict resolution and performance management.
• Act as liaison between staff and HR Partner

Communication and Coordination:

• Serve as a central point of contact for office-related inquiries and concerns.
• Coordinate office meetings, events, and appointments

Technology and Systems:

• Troubleshoot technical issues and collaborate with IT support as necessary.
• Communicate with external service providers, e.g. website, social media regarding updates

Requirements

• Bachelor's degree in business administration, legal studies, or a related field (preferred).
• Proven experience in office management, preferably in a legal setting.
• Exceptional organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Leadership and supervisory experience.
• Attention to detail and a high level of discretion and confidentiality.
• Problem solving abilities.
• Team player
• Integrity and Honesty

CLOSING DATE: 21 NOVEMBER 2023