Legal Office Manager

Africa Personnel Services - windhoek, namibia

a month ago


We are currently recruiting a Legal Office Manager for our esteemed client in the Legal industry. TheLegal Office Manager plays a crucial role in the efficient operation of a legal practice by overseeing administrative functions, managing support staff, and ensuring the smooth day-to-day operations of the office. This position requires strong organizational skills, attention to detail, and a deep understanding of legal processes and procedures.

Administrative Management:

  • Supervise and coordinate administrative staff, including legal secretaries, receptionists, and clerical personnel.
  • Implement office policies and procedures to enhance productivity and efficiency.
  • Conduct and supervise training to new and/or existing staff members regarding internal policies and procedures and ensuring that same are adhered to.
  • Maintain and update office records, including client files,
  • Manage and monitor office resources, including office supplies, equipment, and facilities.
  • Assist in budget preparation and expense management.
  • Track and report on office expenses, ensuring adherence to the budget.
  • Oversee office maintenance, ensuring a safe and well-organized workspace.
  • Manage and overseeing of archives.
  • Collaborate with vendors and service providers as needed.
  • Deal with ancillary staff such cleaners, and maintenance personnel, complaints and issues
  • Communicate with external service providers, e.g. website, social media regarding updates or IT support needs.

Human Resources:

  • Provide guidance, coaching, and feedback to staff to foster professional development.
  • Handle employee relations matters, including conflict resolution and performance management.
  • Act as liaison between staff and HR Partner

Communication and Coordination:

  • Serve as a central point of contact for office-related inquiries and concerns.
  • Coordinate office meetings, events, and appointments

Technology and Systems:

  • Troubleshoot technical issues and collaborate with IT support as necessary.
  • Communicate with external service providers, e.g. website, social media regarding updates


  • Bachelor's degree in business administration, legal studies, or a related field (preferred).
  • Proven experience in office management, preferably in a legal setting.
  • Exceptional organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Leadership and supervisory experience.
  • Attention to detail and a high level of discretion and confidentiality.
  • Problem solving abilities.
  • Team player
  • Integrity and Honesty


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