Office Administrator With Bosiat Or Opito Training – Walvis Bay

Africa Personnel Services - walvis bay, namibia

2 months ago


  • Print weekly staff schedules and display them on notice boards.
  • Check and capture daily time sheets on hours worked by staff.
  • Ensure the accuracy of employee working hours before forwarding to payroll for processing.
  • Coordinate and administer fixed-term employment terminations and extensions.
  • Coordinate and distribute both internal and external communication.
  • Assist employees with signing employment contracts and completing payroll documents accurately, providing clear explanations of company benefits.
  • Support HR administrative duties.
  • Obtain creditors' invoices from suppliers.
  • Manage petty cash following internal company procedures.
  • Perform cash sales transactions and daily banking.
  • Source the best possible pricing from suppliers as per requests from operations.
  • Resolve daily timekeeping queries.
  • Confirm with Foremen/Supervisors to rectify incorrect bookings.
  • Follow up with Foremen/Supervisors about absent employees and inform the Human Capital Department.
  • Obtain and verify manual leave applications.

Front Desk Administration:

  • Assist your Supervisor and all office personnel with administrative functions and any other duties.
  • Ensure effective, efficient, and responsible utilization of front-line communication equipment.
  • Plan your own work, ensuring accuracy and maintaining quality standards.


  • Grade 12 with 2 years' experience within an administrative environment.
  • Certification in Business/Office Administration.
  • Proficiency in computer applications, especially the MS Office Package.
  • BOSIET / OPITO Trained
  • Code B Driver's License

    Additional Requirements:

    • Strong organizational and time management skills.
    • Exceptional attention to detail.
    • Excellent communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Professional and friendly demeanor.
    • Proactive problem-solving abilities.
    • Ability to handle confidential information with discretion.

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