Procurement & Admin Officer Job

PURPOSE OF THE POSITION

To provide procurement and administrative support to the Cleanergy Management Team.

QUALIFICATIONS & EXPERIENCE

• Postgraduate Diploma in Purchasing/Marketing/ Finance/ Economics or Administration with a minimum of two years experience in a procurement or admin environment.

KEY ACCOUNTABILITIES

Assist with procurement process

• Obtain quotations, raise Purchase Requisitions, Purchase Orders and Appropriation Request on the system.
• Update vendor information.
• Process invoices, engage with finance department.
• Liaise & follow up with suppliers on outstanding purchase orders and ensure that orders are send to suppliers on time.
• Complete and maintain purchase order and import documentation according to policies and procedures.
• Prepare and submit required monthly reports.
• Provide support with management of material and vendor master data.
• Provide support with policy and procedures review.

Warehouse / stock

• Assign purchase orders to the Transport schedule and monitor the transport schedule and prioritise transport load schedules according to MRP.
• Generate, review transport schedule, and communicate to suppliers and end-users.
• Arrange for emergency transport (overnight).
• Identify potential risk which may hinder the supply chain in terms of availability of trucks and other transport Logistics.
• Responsible for stock control in the warehouse.

Administration

• Assist Specialist Procurement in coordinating responses to vendors queries.
• Perform back-up duties for procurement when needed such as completing credit applications.
• Receive, direct, and relay all telephone, fax, and mail messages .
• Directs visitors/ delegates to appropriate executive member .
• Assist in the planning and preparation of meetings, conferences, and workshops .
• Preparation of materials to be used at meetings, conferences, and workshops .
• Develop and maintain a current and accurate filling system both manual and electronic .
• Take on administrative details and projects to alleviate the Cleanergy Management Team.
• Monitor the use of office supplies , stationery, and equipment .
• Coordinate the repair and maintenance of office equipment .

Arrange travel for international and domestic engagements:

• Assist in arranging travel / car rental and accommodation bookings as instructed by the Cleanergy Management Team.
• Ensure that all necessary documentation is complete and in order prior to the start of a business trip, including itinerary and other relevant paperwork.

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

Requisition ID: 3552