Procurement & Admin Officer Job

cleanergy solutions - windhoek, namibia

8 months ago


To provide procurement and administrative support to the Cleanergy Management Team.


  • Postgraduate Diploma in Purchasing/Marketing/ Finance/ Economics or Administration with a minimum of two years experience in a procurement or admin environment.


Assist with procurement process

  • Obtain quotations, raise Purchase Requisitions, Purchase Orders and Appropriation Request on the system.
  • Update vendor information.
  • Process invoices, engage with finance department.
  • Liaise & follow up with suppliers on outstanding purchase orders and ensure that orders are send to suppliers on time.
  • Complete and maintain purchase order and import documentation according to policies and procedures.
  • Prepare and submit required monthly reports.
  • Provide support with management of material and vendor master data.
  • Provide support with policy and procedures review.

Warehouse / stock

  • Assign purchase orders to the Transport schedule and monitor the transport schedule and prioritise transport load schedules according to MRP.
  • Generate, review transport schedule, and communicate to suppliers and end-users.
  • Arrange for emergency transport (overnight).
  • Identify potential risk which may hinder the supply chain in terms of availability of trucks and other transport Logistics.
  • Responsible for stock control in the warehouse.


  • Assist Specialist Procurement in coordinating responses to vendors queries.
  • Perform back-up duties for procurement when needed such as completing credit applications.
  • Receive, direct, and relay all telephone, fax, and mail messages .
  • Directs visitors/ delegates to appropriate executive member .
  • Assist in the planning and preparation of meetings, conferences, and workshops .
  • Preparation of materials to be used at meetings, conferences, and workshops .
  • Develop and maintain a current and accurate filling system both manual and electronic .
  • Take on administrative details and projects to alleviate the Cleanergy Management Team.
  • Monitor the use of office supplies , stationery, and equipment .
  • Coordinate the repair and maintenance of office equipment .

Arrange travel for international and domestic engagements:

  • Assist in arranging travel / car rental and accommodation bookings as instructed by the Cleanergy Management Team.
  • Ensure that all necessary documentation is complete and in order prior to the start of a business trip, including itinerary and other relevant paperwork.

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

Requisition ID: 3552

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