Office Assistant : Recruitment

Africa Personnel Services - windhoek, namibia

10 months ago


The Office Assistant - Recruitment plays a crucial role in supporting the recruitment process within the organization. This position involves providing administrative assistance to the HR department and hiring managers to ensure a smooth and efficient recruitment and selection process. The Office Assistant - Recruitment contributes to attracting, screening, and onboarding qualified candidates while maintaining accurate records and assisting with various recruitment-related tasks.


Job Posting and Advertising:

Assist in creating and posting engaging job advertisements on various platforms.

Update and maintain job boards, career websites, and social media channels with current job openings.

Monitor and track the effectiveness of recruitment advertising strategies.

Candidate Sourcing and Screening:

Conduct initial screening of resumes and applications to identify potential candidates.

Assist in sourcing candidates through online databases, networking, referrals, and other channels.

Maintain candidate databases and ensure accurate and up-to-date records.

Schedule and coordinate candidate interviews with hiring managers.

Administrative Support:

Prepare recruitment-related documents, such as offer letters, employment contracts, and interview materials.

Collect and organize candidate information, interview feedback, and hiring decisions.

Assist with background checks, reference checks, and other pre-employment screening processes.

Support the onboarding process by collecting new hire paperwork and coordinating orientation activities.

Communication and Coordination:

Communicate with candidates to schedule interviews, provide updates, and gather additional information as needed.

Coordinate interview schedules and logistics between candidates and hiring managers.

Assist in maintaining regular communication with candidates throughout the recruitment process.

Collaborate with the HR department and hiring managers to ensure a seamless recruitment experience.

Compliance and Policies:

Ensure compliance with applicable laws, regulations, and company policies throughout the recruitment process.

Maintain confidentiality and handle sensitive candidate information with professionalism and discretion.

Stay updated on recruitment best practices and assist in implementing process improvements.


  • High school diploma or equivalent; additional education or coursework in human resources or business administration is a plus.
  • Previous experience in an administrative or support role is preferred.
  • Basic knowledge of recruitment processes and procedures is advantageous.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
  • Ability to handle multiple tasks simultaneously and meet deadlines.
  • Strong interpersonal skills and the ability to work collaboratively with others.

CV should only be two (2) pages

Closing Date: 11/08/2023

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