Controller Debtors Job

namibia dairies (pty)ltd - windhoek, namibia

10 months ago


Manage the Companies Credit Facilities Terms & Conditions. This role plays a major role in maximizing revenue & mitigating credit risk. Collaboration with our Sales & Logistics departments to implement an effective credit control system. Great interaction with customers to ensure their needs are met and their credit fits in with the current risk portfolio.


  • Certificate or Diploma in Accounting, with 2-3 years experience in Accounts Receivable; OR Grade 12 with 5 years experience in more than one relevant job in Accounts Receivable.

Preferred Advantageous:

  • Experience in a FMCG environment.
  • SAP experience would be an advantage.


  • Ensure prompt payments are received from Key Accounts & cleared correctly accordingly to their Remittances, received.
  • Key account Remittances to be emailed on time to ensure upload of remittance onto SAP.
  • Investigate any variances on allocated Key Accounts & ensure claims are processed & cleared on time.
  • Opening of new store accounts for the Key Accounts as allocated.
  • Manage & Process invalid price claims for the Key Accounts as allocated.
  • Ensure all payments had been cleared.
  • Pull open items from SAP per Key Account & Reconcile.
  • Reconciling: Identify/classify the amounts making up the outstanding Total. For example Invoices due next payment period, outstanding claims, unused credits, un-paid invoices & last-day deliveries.
  • All recons are to be done monthly on the 13th day of each month.
  • Management of External Accounts & Sundry Accounts
  • Process and clear remittances of accounts.
  • Ensure that outstanding invoices are sent to customers after clearing of payment to ensure 30 days after the date of statement payments.
  • Send out SAP statements to ensure prompt payments - 30 days from date of statement.
  • Manage payment terms and credit limits.
  • Perform prompt processing of claims on external accounts to assist correct calculation of daily cash flow.
  • Manage & Process invalid price claims for the External Accounts as allocated.
  • Clear Debit/Credit where needed.
  • Ensure that daily banks are cleared by 11 am Daily
  • Opening of new accounts for the External Accounts as allocated
  • Ensure prompt credits from customer claims are processed within 72 hours of delivery.
  • Ensure due credits from customer claims and invoices are correctly and accurately processed.
  • Follow-up with Sales Reps on a daily basis on outstanding ullage claims.
  • Verify price claims with Key Accounts Manager to identify valid & invalid price claims.
  • Process credits on Valid Price Claims.
  • Collect back payments on In-Valid Claims.
  • Compile Daily outstanding POD list for Windhoek Depot plus send it to the Debtor's Accountant & Depot
  • Compile Weekly outstanding POD list for all outside Depots including the agencies plus sending it to Debtors Accountant & relevant Depot/Agency.
  • Compile the Weekly Credit Note Audit check. Send out to relevant Depot/Agency and get signed off by Depot/Agency manager.
  • Attend to related queries accurately and on time.
  • Provide excellent internal and external customer services.


  • Written communication
  • Proactive thinking
  • Learning Ability
  • Problem Solving
  • Technical/professional expertise
  • Assertive communication
  • Attention to detail
  • Numerical skills

Closing date: 16 August 2023

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

Requisition ID: 3413

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