Procurement Officer Job

PURPOSE OF THE POSITION:

To procure material and services at the right price and quality whilst maintaining 100% material availability. Convert Purchase Requisitions into Purchase Orders in line with agreed forecasts and planning to support business continuity.

QUALIFICATIONS & EXPERIENCES:

• Diploma in Supply Chain Management & Logistics with 2-3 years experience in similar field or more than 5 years experience in similar field in FMCG environment.

Preferred Advantageous

• FMCG specific experience
• Code 08 Drivers license
• CIPS qualification

KEY ACOUNTABILITIES:

• Procure material and services in line with agreed forecasts and planning goals by reviewing requirements on MRP
• Promptly release purchase requisitions and create Purchase orders (24 hour turn around or inline with the cycle times as set out in the procurement policy)
• Run ZOTIF report (outstanding order report in SAP) weekly and follow up with Supplier on outstanding orders
• Consider and ensure optimal inventory levels taking into consideration all supply chain constraints when purchasing to avoid and mitigate stock outs
• Maintain SAP contract and follow up on and take timeous corrective action on discrepancies from Supplier invoices
• Proactively communicate material/service availability, pending shortages and possible solutions/alternatives to all relevant stakeholders
• Ensure stock availability through maintaining supplier contract and regular consideration for inventory master data
• Support the Procurement Specialist in analysing market trends, conducting price negotiations and seeking cost-saving opportunities
• Maintain good supplier and external stakeholder relations, i.e. Veterinary authorities, customs officials, etc
• Ensure compliance with and educate end-users on the procurement policy
• Facilitate the RFQ process for relevant needs/requirements
• Submit monthly report to Procurement Specialist for cash flow management and stock coverage details.
• Forward all Supplier invoices to Finance in time to ensure timeous payment to Supplier
• Gather and consolidate information to support the Supplier evaluations (non-conformance, service and delivery)
• Liaise with relevant Project Managers about lead time of material/equipment required/ordered
• Receive claim supporting documents from Goods Receiving Officer and commence claim process
• Issue, submit and follow up on Commercial Claims with Suppliers
• Monitor payment of claims and receive credit note and forward to Creditors Clerk
• Record all new claim information on the control sheet as required
• Complete Supplier evaluation form and submit to Procurement Specialist to support the vendor evaluation process (twice a year)
• Provide information to Procurement Specialist regarding packaging to support the optimization of TCO
• Ensure stock coverage and availability is constant and takes into consideration forecasts and rate of sale and provide recommendations and solutions to relevant stakeholders.
• Support the development, implementation and improvement of processes and information systems by giving relevant recommendations to Manager Procurement and Procurement Specialist.

SKILLS AND ATTRIBUTES:

• Written communication reports
• Pro-active thinking
• Learning ability/continuous learning
• Stress tolerance/ resilience
• Tenacity/perseverance/monitoring skill / internal control
• Adaptability
• Problem-solving skills / Sound judgment skills / Decision-making skills
• Administration

Closing date: 11 August 2023

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

Requisition ID: 3407