Administrator Leasing Job

Broll Namibia is currently looking for a Lease Administrator to join and support our dynamic team.

PURPOSE OF THE POSITION:

To facilitate and maintain an efficient and effective property lease administration process across the property portfolio.

DESIRED EXPERIENCE & QUALIFICATION:

• Grade 12 plus a certificate or diploma in Business Management/Finance or a related field.
• 2+ years of experience in the Property Industry.
• Computer literate (MS Office).
• Ability to learn proprietary software programs.
• Leasing / Legal Administration or Properties experience essential.

DUTIES & RESPONSIBILITIES:

• Execution/ processing of new property documents, such as new leases, renewals, addendums, sessions, early terminations, etc.
• Prepare stamp duty and commission calculations for new leases and renewals.
• Maintain accurate and complete electronic filing in the Broll Online system.
• Responsible for all filing requirements of the lease department in accordance with applicable specifications
• Track, monitor and update all key lease dates (e.g. lease commencement, lease expirations, termination / renewal options), in accordance with alert notifications to ensure that all renewals and terminations are done on time.
• Monitor and manage deadline dates for document return to Property Managers and Landlords.
• Conduct preliminary desk top audits to ensure accuracy of all financial leasing information.
• Ensure tenant compliance to FIA.
• Prepare and distribute agreed upon monthly and ad hoc reporting packs.
• Drafting communications to Landlord and Tenant for all lease administration matters.
• Build and maintain effective relationships with external stakeholders.

SKILLS & ATTRIBUTES FOR SUCCESS :

• Work closely with the Manager Leasing Administration to develop relationships with other business units, external clients, and tenants.
• Establish and execute Lease Administration standards and processes that reflect "best in class" practices.
• Demonstrate leadership, communication, interpersonal relationship to partner and collaborate with others.
• Attend to queries accurately and on time, thereby ensuring excellent service delivery.
• Demonstrate high verbal and written communication abilities, organization skills, the ability to set priorities, and attention to detail.

Closing Date: 26 April 2023

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

Requisition ID: 3103