Procurement Manager Job

Grade : D2
Department : Finance & Administration
Line Manager : Janine Ruthdia Smith

Key Job Outputs

Manage Procurement Supply Chain performance

• Manage procurement of materials and services for operational, production and maintenance requirements, in line with agreed forecasts and planning goals.
• Manage optimization of procurement expenditure in line with TCO.
• Support process analysis activities driven by Shared Service Centre.
• Manage Supplier Performance and implement supplier development programs.
• Manage inventories as to agreed guidelines, levels and in line with ABC classifications.
• Support capital procurement expenditure, capital projects and asset disposal.
• Lead the process of quality audits and inspections on goods received to ensure OTIF delivery.
• Advise specialists and make the final decision on the discontinuation of services & procedures.

Procurement Strategies & Strategic Sourcing initiatives

• Plan, maintain and execute procurement, inventory and logistics strategies.
• Develop and plan Business Unit specific material sourcing strategies.
• Lead the drafting of specifications for material & service sourcing in line with Shared Services and Business Unit specific requirements.
• Obtain & develop Supply Market information to align organizations processes to best practice and external conditions.
• Source and lead multifunctional sourcing teams with the technical expertise to execute strategies and sourcing initiatives.
• Research and implement all necessary supply chain governance to ensure that organization complies with said legislation and governance requirements.

Reporting & Forecasting

• Develop, implement and measure KPIs in line with Shared Services and BU specific goals and objectives for the procurement team and function.
• Support and execute planning and forecasting activities in conjunction with all internal and external interfaces, to ensure availability of materials whilst maintaining costs.
• Report on Procurement and Inventory Control in line with Shared Services and BU specific objectives.

Develop and Manage Policies, Procedures, Processes and Systems

• Implement, manage and ensure compliance of procurement and inventory policies, procedures and work instructions in line with Shared Services, BU specific and ISO guidelines and requirements.
• Support, development and maintenance of standard inventory classification.
• Develop, implement and maintain processes and information systems in line Implement and maintain contract management processes and systems with Shared Services goals and objectives.

Supplier Relationship and Contract Management

• Continuously engage with key stakeholders to build and maintain effective relationships that have an effect on sourcing initiatives.
• Advises Procurement Officer on contractual requirements and needs in terms of suppliers.
• Assist the team in categorising suppliers as well as in the development of the categorisation procedure and process.
• Constantly motivate third parties to safeguard an efficient and cost-effective end-to-end procurement process within the set quality standards .
• Lead the supplier performance review process.
• Effectively negotiate high investment contracts with suppliers and third parties.
• Lead the process of continuous review and evaluation of contracts and contract terms.

Strategic Commodity Management

• Understand, research and evaluate the sourcing needs of the business as well as the status of the external supply market.
• Obtain commodity-specific knowledge in the market in order to understand the competitive environment.
• Lead the contingency planning process with regards to commodity availability and organizations needs to plan for procurement output.
• Generally analyse and evaluate the organizations needs and formulate appropriate reactions to those needs.
• Constantly takes socio-economic factors into account when making decisions, to ensure long term sustainability of commodities and sourcing initiatives.

Lead, coach and develop staff

• Lead, coach and support direct reports.
• Facilitate effective counselling and discipline of staff.
• Provide relevant on-the-job training and conduct knowledge and skill transfer initiatives.
• Manage staff performance.
• Collaborate in recruitment and Selection of staff.
• Assist the HC department in executing initiatives.

Personal Competencies

• Written & verbal communication reports, proposals, minutes, speeches.
• Personal credibility/Ethics.
• Emotional intelligence.
• Stress tolerance/Resilience.
• Tenacity/Perseverance/Monitoring/Internal control.
• Problem solving skills/Sound judgement skills.
• Decision-making skills.

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.