Personal Assistant To Ceo

Africa Personnel Services - windhoek, namibia

a month ago


Overall Job Purpose;

To provide high-level confidential support to the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

Key Responsibilities;

  1. Act as a first point of contact dealing with correspondence and phone calls.
  2. To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
  3. Plan and organize travel and accommodation when required.
  4. Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.
  5. To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages, and other administrative tasks as required to support the Chief Executive.


  • Excellent oral and written communication, with attentive listening abilities.
  • Tact and diplomacy.
  • Educational background in Business administration, Management, or another relevant field.
  • Strong organizational and planning skills in a fast-paced environment Attention to detail and problem-solving skills.
  • Excellent analytical and problem-solving skills with a proactive approach to finding and proposing solutions to challenges.
  • Proven ability to collaborate effectively across different teams and cultures, strong relationship-building skills, and service-oriented attitude.
  • Proven ability to multi-task and keep track of several projects running in parallel Advanced computer skills and IT literacy, including Word; PowerPoint; Excel; Outlook.

Closing Date: 24 February 2023

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