Benefits & Financial Services Administrator

Bank Windhoek - windhoek, namibia

11 days ago

Industry: Banking

Job category: Banking, Finance, Insurance. Stockbroking

Location: Windhoek

Contract: Permanent

Remuneration: TBD

EE position: No

Introduction

Responsible for coordinating the Benefits and Financial aspects of the human Capital Department.

Job description

Key Performance Areas (KPAs)


1. BENEFITS ADMINISTRATION

1.1 PENSION FUND

  • Receive and submit amendments to benefit statements/beneficiary nomination forms to RFS to update member records.
  • Responsible for the submission of new member and withdrawal forms to RFS for processing.

1.2 MEDICAL AID FUND

  • Responsible for receiving member application forms to register and remove dependants in line with Bankmed in conjunction with Payroll.
  • Submit monthly medical aid recon to service provider and to Finance Department for payment by the 7 th of each month.

1.3 SOCIAL SECURITY

  • Verify information with Social Security Commission in respect of member data and deductions.
  • Effectively deal with submissions of new appointed staff, claims, terminations and all relevant queries from both staff and Social Security.


1.4 EMPLOYEE COMPENSATION

  • Responsible for dealing with claims with regard to accidents at work.
  • Responsible for keeping track of unresolved claims/submission of various forms/refunds from Social Security Commission.

1.6 UNPAID SICK LEAVE AND MATERNITY LEAVE ADMINISTRATION

  • Ensure applications are done according to policy.
  • Ensure unpaid sick leave and maternity leave is captured in accordance to Social Security Act.

1.5 GROUP LIFE COVER, SPOUSAL COVER AND FAMILY LIFE COVER

  • Effectively deal with claims upon death of a staff member/child/spouse.
  • Responsible for the submission of the Group Life letter to staff members as requested.

2. LONG SERVICE AWARDS

  • Distribution of certificates.
  • Responsible for the annual review and implementation of the Employment Terms and Conditions policy.


3. HUMAN CAPITAL BUDGET AND EXPENDITURE

  • Responsible to compile all budget provisions and monthly reconciliation of HC budget.
  • Preparation of all HC purchase requests and administration thereof on SAP
  • Investigating qualitative and quantitative discrepancies between goods ordered and goods received.
  • Responsible for attending to queries from business unit and vendors with reference to purchase orders and receipts of goods.

4 .VENDOR ONBOARDING

  • Assist with the vendor on boarding process.

5. EMPLOYEE PERFORMANCE REVIEW ADMINISTRATION

  • Assist with the publishing of Performance Contracts and assessments of employees.
  • Assist employees with ESS related queries regarding the PD process.

6. SANTAM LEGAL ACCESS

  • Effectively deal with all relevant queries from both staff and Santam.
  • Responsible for the registration of newly appointed staff to Santam.

8. GENERAL

  • Must be prepared/willing to do any other reasonable and lawful instruction/task and ensure that it is normally carried out on time and correct.
  • Ensure proper record keeping, knowledge of systems and procedures, and timeous completion of all correspondence to clients
  • Establish professional business relationships and conduct regular engagements with external stakeholders


  • Core Competencies:

  • Working with People
  • Adhering to principles & values
  • Persuading and Influencing
  • Presenting and Communicating Information
  • Planning and Organising
  • Delivering Results and Meeting Customer Expectations
  • Following Instructions and Procedures
  • Minimum requirements

    Experience/Knowledge & Skills

  • At least 5 years working experience good planning and organizing skills.
  • Good communication skills, both written and verbal
  • Computer literate (Word, PowerPoint, Excel)
  • Excellence interpersonal skills and ability to interact well with people from all walks of life.
  • Ability to treat confidential information in a responsible manner.
  • The person should have adequate knowledge of the systems and procedures that apply to this post to carry out his tasks efficiently.
  • Qualification

  • Matric (Grade 12)
  • Diploma in office administration will be an advantage.
  • Apply Now