Office/Creditors Administrator
Africa Personnel Services - windhoek, namibia
2 years ago
Description
Essential Functions:
- Creditors processing, payments and reconciliation
- Banking and reconciliation of daily speedpoint transactions
- Assisting with office related matters
Detailed work Activities on a daily basis:
- Banking and credit cards
- Daily credit card batches sort and reconcile to speedpoint banking on FNB
- summarize FNB speedpoint banking on excel
- Process speedpoint banking of month on Pastel
- Daily banking when requested or when Management on leave
- Suppliers
- EFT all Cash suppliers on weekly basis as per GRVs
- Pay suppliers cash out of Petty cash if and when required
- Pay Wecke& Voigts on monthly basis
- Pay Engen daily as requested by management
- Process all GRV invoices on Pastel
- Process all EFT payments on Pastel (Cash suppliers/Engen/Wecke)
- Filing of invoices
- Reconcile all suppliers on monthly basis
- Handle all supplier queries
- Office/staff related
- Process weekly salaries on Pastel
- Summarise weekly salaries on excel for Cost to Company
- Summarise weekly salaries social security on excel Social Security contribution form
- Terminate and register new employee on Social Security
- Monthly payment of Social Security Contributions
- Draft contract and relevant documentation for new employees
- Ensure relevant documentation regarding HR forms are on file
- Filing of all staff related documents
- Assistance on itas system to register employees for vat or submission of employee related matters
- Ensure stationery is ordered when required or if and when admin administrator is on leave
- Payment out of Petty cash to relevant suppliers when required
- Check- in of deliveries of stock if and when required
- Office hygiene
- General
- Assist with the admin administrators duties while on leave
- Assist HR/Finance Manager with other entities of owner when requested
Requirements
- 2 languages Communication and writing skills (English and Afrikaans)
- Grade 12 Senior Certificate
- 5 Year experience in field as well as creditors department
- Code 08 Drivers license required
- Work with outmost accuracy to balance figures
- Deal with people in a manner which shows sensitivity, tact, and professionalism
- Quality, Health, and Safety Awareness
- Responsible/accountable/punctual/Honest
- Ability to work under pressure and changing workloads
- Namibian citizen
Expiration Date: 23 May 2022