Minimum Qualification Criteria:
- Bachelor's Degree in Business Administration or similar (attach copy)
- More than 3 years of experience in office administration or a similar administrative role
- Experience with using Sage Pastel Partner
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Code B Driver's License (attach copy)
Advantageous Factors:
- Knowledge of or experience with the types of products and services offered by HEPWater
- Experience with client engagement, finance administration and tender support
- Experience with marketing-related tasks including marketing events and promotional material
Key Responsibilities:
- Reception and Communication: receive visitors, answer incoming calls and respond to inquiries,
- Coordinate meetings and make arrangements for the team.
- Client Engagement: assist with quotations for clients, serve as the cashier and process sales orders and invoices for walk-in clients.
- Finance Administration: assist with accounts payable and accounts receivable tasks, assist with procurement administrative documents, reconcile financial transactions and maintain records.
- Administrative Support: maintain office files, records and databases systematically, keep supplier and client agreements up to date, prepare meeting minutes, and maintain office supplies.
- Tender Support: identify tender opportunities for the team, obtain tender documents as required, and assist with tender document preparation.
- Office Equipment Maintenance: coordinate office & equipment maintenance, and ensure office equipment is in working order.
- Marketing Support: assist with organizing the expo stand, marketing events and promotional material.
Core Attributes:
- Excellent communication skills, both written and verbal
- Strong organizational skills and attention to detail
- Ability to work independently and collaboratively within a team environment
- Reliability and dependability in completing assigned tasks accurately and on time
- Strong work ethic and a positive attitude
- Willingness to learn, adaptability and flexibility